24/7 RECEPTIONIST : HVAC BUSINESSES DO NOT MISS THIS OPPORTUNITY

Turn your missed After-hours calls into $30k Months

The done-for-you AI appointment setting system that captures every lead, follows up automatically, and books jobs 24/7 — without hiring another dispatcher.

👉 Built for HVAC contractors who don’t want to lose big-ticket installs just because the office is closed.

"1 after-hours call = a $5,000 install"

Scalehvac.co

The Complete AI
Appointment Setting System

End-to-end automation — from first contact to booked job, fully hands-free

INSTANT RESPONSE Watch a lead move through the system

Lead submits form

Any source — ads, organic, referral

AI calls in 60 sec

Real call while still on your site

Qualifies issue

Problem + service area confirmed

Checks availability

Real-time calendar sync

Books appointment

Date and time confirmed live

Click any step to jump there

FOLLOW-UP ENGINE Hover a scenario to see what fires

No answer

Auto text + retry call

Text fires in 5 mins: "Hey we just tried calling — when's a good time?" AI retries the call automatically 2 hours later

Answered — didn't book

5-day nurture sequence

Daily SMS and email follow-ups for 5 days, each with a different angle and a clear CTA to book

Booked — no show

AI reschedule call

Within 60 mins of a missed appointment, the AI calls to reschedule automatically — no revenue lost

Appointment confirmed

Reminder sequence

Automated reminder SMS 24 hours before and again 2 hours before the appointment to eliminate no-shows

Job completed

Review + upsell

Google review request sent 24hrs after job. Maintenance plan offer follows 7 days later automatically

Lead cold 30+ days

Reactivation campaign

Seasonal re-engagement message sent automatically — "Is your HVAC system ready for summer?" brings dead leads back

Powered by AI voice + SMS automation · scalehvac.co · 24/7 fully automated

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